automate your
custom commission & payroll calculations
without changing your current process!
Go Live in as little as 15 Days!
for just $10/provider...
Without changing a single spreadsheet or system you're already using!
"Our manual excel based commissions and payroll processes were taking hours each pay period! My team dreaded it. We now spend that time analyzing and forecasting. "
Addrianne, (60+ Provider Practice, Louisiana)
✓ Eliminate 15-20 hours of manual work every month
✓ Zero errors, zero weekend crunch time, zero hiring headaches
✓ Works with your existing Excel, Payroll, and Accounting Software
✓ Digital assistant runs your exact process -> no system changes needed
✓ Go live in 2 weeks with done-for-you setup!
No platform overhaul. No EHR replacement. No obligation.
I know what you are thinking: “We’ve tried automation before, and it didn’t make life easier.”
That’s a fair concern. Too often, automation adds another layer of work instead of removing the old one. Our approach is different: if it doesn’t take a burdensome process off your plate, it’s not good enough.
The goal is to eliminate this process from your to-do list , not give you another thing to manage.
Lets Chat: In 20 minutes, We Will
Map your current commission workflow
Show where time/errors are happening
Tell you whether your process is automatable
Estimate your likely time savings
Outline what a 14-day rollout would look like
The Hidden Cost of Manual Comission Processing
If your clinic has 10+ providers, you know this painful monthly ritual: Someone on your team (maybe you) spends 15-20 hours every month buried in Excel spreadsheets, manually calculating commissions, double-checking numbers, and praying there are no errors. You're paying them $25/hour or more to do work that nobody actually wants to do.
But the REAL cost goes far beyond the hourly wage!
The Error Risk:
Manual calculations and spreadsheet juggling lead to costly mistakes and missed payments.
Hidden Revenue Leakage
Untracked commissions and poor reconciliation let revenue slip through the cracks.
Provider Burnout
Admin-heavy commission processing consumes your staff's time and morale.
Slow Payouts
Delays and manual approvals cause frustrated providers and cashflow issues.
Compliance Exposure
Inconsistent documentation and calculations increase audit and compliance risk.
You didn't open a healthcare practice to become a spreadsheet manger!
Introducing: SmoothScale Clinic Commission Automation
Part of the SmoothScale HealthOS Platform
What if your entire commission process could run itself while you sleep?
Imagine this scenario: It's Monday morning after a busy month. You check your computer and see a simple notification: 'Commission processing complete. All providers paid accurately. Accounting software updated. Detailed reports ready for review.' No manual calculations. No weekend panic sessions. No errors. Just done.
Our Digital Assistant Revolution
We've created an intelligent digital assistant that lives on your clinic's computer and performs your exact commission process—using your same Excel templates, your same data exports, your same payroll platform, and your same accounting software
We don't force you to change anything
We Automate what you are already doing
No internal changes to train your staff on
The results are exactly as if you didn't change a thing....except that your team didn't have to do it!
How It Works: 3 Simple Steps
What used to take 15-20 hours, takes 15-20 minutes of oversight!
1
2
3
Process Mapping Call
We spend 30 minutes understanding your current commissions workflow.
Review your existing spreadsheets and calculations.
Document your rules, expectations, and approval processes.
Identify integration points with your payroll and accounting systems.
Map your exactly how automation will save you time and eliminate errors.
Digital Assistant Configuration
Our team builds your custom automation behind the scenes.
Configure the digital assistant to match your exact process
Integrate with your existing payroll platform (ADP, Gusto, Paychex, etc.)
Connect to your accounting software for automatic updates"
Test thoroughly with your historical data to ensure 100% accuracy
Automated Processing Goes Live
On your commission processing day.
Export your data exactly like you always do
Launch the digital assistant on your computer
It processes everything: calculations, payroll input, accounting updates.
You review the final results and approve, instead of doing the manual work
The Real Cost Analysis
Your Current Reality:
- ! Manual Processing: $25/hour × 15 hours/month = $375/month
- ! Annual Cost: $4,500 in direct labor
- ! Hidden Costs: Training time, error corrections, weekend premiums, turnover
- ! Total Annual Impact: $6,000-$8,000+
With SmoothScale Automation:
- ✓ Equivalent Cost: Under $10/hour of work performed
- ✓ Recurring subscription: $10 × 10 providers × 2 runs/month = $200/month
- ✓ Annual subscription: $2,400/year + One-time setup (bot training): $2,500 (first-year only)
- ✓ Hidden Benefits: Zero errors, weekend/holiday processing, performance insights
Your Annual Savings: $3,600-$5,600+ in direct costs
Plus: Eliminated stress, freed management time, and valuable business insights
Our ‘It Must Actually Save You Time’ Guarantee
We’re confident this will transform your commission processing, so we offer this simple promise:
If you don’t save at least 10 hours a month, we’ll work with you until you do.
If your team doesn’t find it easier than your current process, you can cancel.
You will not pay until you agree it works, and want to use it!
No long-term contracts. No hidden fees. No risk.
Readyto Eliminate Manual Commission Processing forever?
Let SmoothScale handle everything automatically. For less than $500/month. Starting in just 14 days.
Without changing anything about your current process.
The math is clear. The technology exists today. The only question is whether you're ready to stop wasting time on manual commission processing.
We'll map your current payout process, estimate it without change your system or process.
Common Questions from Clinic Owners:
How long does it take to set up commission automation for a clinic?
Typical setup takes 2–4 weeks depending on complexity and number of providers; we prioritize mapping and testing before going live.
Will this work with our existing payroll and billing systems?
Yes — we integrate with common billing and payroll systems and can configure exports to match your current reconciliation workflows.
How secure is our commission and payroll data?
We follow enterprise-grade security practices, limit access, and ensure encrypted transfers; we can provide compliance documentation on request.
What kind of support do you provide after launch?
Ongoing support includes monitoring the first few pay cycles, adjustments as needed, and a support channel for questions or changes.
Can providers view their commission calculations?
Yes — we can enable provider-facing reporting so each provider can review their calculations and payout history.
What happens if our commission rules change frequently?
We design the digital assistant to be configurable; small rule changes can often be handled quickly and larger changes are scoped with clear timelines.
SmoothScale HeathOS
The Business Operating System for Behavioral Health
Privacy Policy | Terms of Service | Contact
© 2024 SmoothScale. All rights reserved.
Results shown are from actual client implementations. Individual results may vary based on current collection rates and operational efficiency.